Productivity & Workflow – WordPress Meetup (Notes)

5 “Getting Started” Productivity Hacks

(Download Slides)
Anthony Montalbano

@italianst4
ambrdetroit.com

It can be difficult to just get started and make an idea a reality. Anthony shared a few quick tips and methods for how to execute on your idea and ways to better hold yourself accountable. Let’s stop dreaming and start doing.

Do something

  • 1-3-5 Todo List
  • Today I will accomplish 1 big thing, 3 medium things, 5 little things

Keeps you on track with your tasks and helps to make sure you get the most important stuff done first.

Better Habits – Habit Forming/Breaking

  • Way of Life App
  • Every day the app asks you what you did to keep you on track with what you want to actually accomplish.

Keep tabs on you long term goals by making them your short term goals.

Zone Out

  • RescueTime App / Service
  • Flic button + IFTTT + Rescue Time
  • With the push of a button it locks the computer for productivity.

Keep yourself focused on the task at hand, block out the distractions.

Accountability

  • Google Calendar
  • When things are in a calendar they are more likely to get done.
    • Phone Calls
    • “Googling” / Research
    • Todo Items
    • Reading
    • Recreation Time
    • Meals
    • Meditation
    • Gym

Keep yourself accountable, keep in in your schedule.

Record Everything

  • Evernote / Voice Recorder
  • Simple voice recorder
    • USB built in to offload to computer.
    • Separate by folders
      • Random Thoughts
      • Projects
      • Etc.

Keep a record of everything, much easier to recall and remember if you have notes.

 

Benefits of Using Harvest – Invoicing and Time Management

Deborah Edwards-Onoro
@redcrew
lireo.com

Harvest is an online application that simplifies time tracking and invoicing. It provides powerful reporting, real-time access to tracking time, and fast invoicing and payment.

For Small Business Owners

  • Easy
  • Dependable
  • Customer Invoicing
  • Time Tracking

Easily do the admin and billing stuff you need to with clients.

It’s Online

  • Access Anywhere

Web-based so it can be used anywhere with an internet connection as well as on a desktop, laptop, tablet or mobile device with ease.

Send Invoices to pay online

  • Or have a pdf emailed

Payments are easily handled online, or in a standard invoice format pdf for the client to print and mail a check.

Secure Online Payment Processing

  • Stripe Integration
  • PayPal Integration
  • Etc.

Plenty of payment processing options to integrate with.

Other Benefits

  • Customize invoices
  • Add personalized messages per invoice
  • Automatic late notices
  • Time Tracking Made Easy
    • Track by client, project, task
    • Create itemized invoices

Makes tracking, invoicing and collecting easy!

Integration

  • Asana
  • Trello
  • Slack
  • Basecamp

Plenty of integration options to choose from.

Apps

  • Android and iPhone
  • Chrome and Safari Extension

Use it on the go or in your workflow, great apps/extensions to use.

 

Task Management with Trello

Eric Malcolm
@eric_malcolm
malcolmdigital.com

Trello is an online task management application that uses boards (lists of lists), filled with cards to organize projects of any size as well as life.

Break it Down with Boards

  • Boards, Lists and Cards to break things down
  • Board for a “Project”
  • Board for “In-Progress” for the Week:
    • Days listed and tasks updated daily

Project Board

  • Resources
    • “Project A” – Link to Article
  • Ideas
    • “Project A” – We should do this
  • Features
    • “Project A” – Blogging Ability (categories, tags, etc.)
  • Tasks
    • “Project A” – Setup Theme
    • “Project A” – Install This Plugin
  • In-Progress
    • “Project A” – Setup WordPress
  • Blocked
    • “Project A” – Install This Plugin
      • Client hasn’t decide whether or not to use this plugin
  • Complete

In-Progress Board

  • Sunday
    • Relax
    • Do some Reading
  • Monday
    • “Project A” – Setup WordPress
    • “Project B” – This Task
  • Tuesday
    • “Project B” – That Task
    • “Project A” – Setup Theme
    • “Project A” – Install This Plugin
  • Etc.

Easily keep track of you daily tasks, project tasks, notes and more with Trello boards, lists and cards. Check out some Trello Board Inspiration to see what ways it is used by many, many people and organizations.

 

Pomodoro-ish

Amit Rathi
@amitrathik
ambrdetroit.com

Amit covered the traditional approach of Pomodoro, and how he adapted it into something that works with his day-to-day flow.

Use Time Tracking

  • Useful for billing
  • Useful to see where time is spent
  • Useful to make sure time is spent efficiently.

Always track your time, know what you are doing, how long it is taking you, etc.

Keep yourself accountable.

  • Time Track and “Bill” yourself, make sure you are doing what your time is worth

Bill yourself to keep yourself accountable.

What is pomodoro?

  • Time tracking technique
  • Set tasks that are doable within an allotted amount of time.
  • About single tasks and single focus for a certain amount for time.
  • Usually 25 minutes.
    • 25 minutes
    • 5 minute break
  • 4 times, then a 10 minute break.

Is this something I can get done in 25 minutes?

Website Header – 2 hours

Instead….

Website Logo – 25 minutes
Website Navigation Layout – 25 minute
Website Phone Number and Social Media – 25 Minutes
Website individual navigation – 25 minutes

Pros

  • Smaller, more completable tasks
  • Incorporate breaks
  • Makes it easier to stay focused
  • Works with time

Cons

  • Requires you to stick to a timer, even if you are done with a task
    only useful for individuals.
  • Difficult for team and collaborative tasks.

Getting started

  • Pick a task to do
  • Start the timer
  • Stop. Take a break
  • Repeat

Start by creating a task and a timer for 25 minutes. Tweak the time as needed on a case by case basis. Keep it simple. Make it flexible.

Thus, Pomodoro-ish..

Keep yourself accountable and productive with smaller tasks.

 

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