Productivity & Workflow – WordPress Meetup (Notes)

5 “Getting Started” Productivity Hacks

(Download Slides)
Anthony Montalbano

@italianst4
ambrdetroit.com

It can be difficult to just get started and make an idea a reality. Anthony shared a few quick tips and methods for how to execute on your idea and ways to better hold yourself accountable. Let’s stop dreaming and start doing.

Do something

  • 1-3-5 Todo List
  • Today I will accomplish 1 big thing, 3 medium things, 5 little things

Keeps you on track with your tasks and helps to make sure you get the most important stuff done first.

Better Habits – Habit Forming/Breaking

  • Way of Life App
  • Every day the app asks you what you did to keep you on track with what you want to actually accomplish.

Keep tabs on you long term goals by making them your short term goals.

Zone Out

  • RescueTime App / Service
  • Flic button + IFTTT + Rescue Time
  • With the push of a button it locks the computer for productivity.

Keep yourself focused on the task at hand, block out the distractions.

Accountability

  • Google Calendar
  • When things are in a calendar they are more likely to get done.
    • Phone Calls
    • “Googling” / Research
    • Todo Items
    • Reading
    • Recreation Time
    • Meals
    • Meditation
    • Gym

Keep yourself accountable, keep in in your schedule.

Record Everything

  • Evernote / Voice Recorder
  • Simple voice recorder
    • USB built in to offload to computer.
    • Separate by folders
      • Random Thoughts
      • Projects
      • Etc.

Keep a record of everything, much easier to recall and remember if you have notes.

 

Benefits of Using Harvest – Invoicing and Time Management

Deborah Edwards-Onoro
@redcrew
lireo.com

Harvest is an online application that simplifies time tracking and invoicing. It provides powerful reporting, real-time access to tracking time, and fast invoicing and payment.

For Small Business Owners

  • Easy
  • Dependable
  • Customer Invoicing
  • Time Tracking

Easily do the admin and billing stuff you need to with clients.

It’s Online

  • Access Anywhere

Web-based so it can be used anywhere with an internet connection as well as on a desktop, laptop, tablet or mobile device with ease.

Send Invoices to pay online

  • Or have a pdf emailed

Payments are easily handled online, or in a standard invoice format pdf for the client to print and mail a check.

Secure Online Payment Processing

  • Stripe Integration
  • PayPal Integration
  • Etc.

Plenty of payment processing options to integrate with.

Other Benefits

  • Customize invoices
  • Add personalized messages per invoice
  • Automatic late notices
  • Time Tracking Made Easy
    • Track by client, project, task
    • Create itemized invoices

Makes tracking, invoicing and collecting easy!

Integration

  • Asana
  • Trello
  • Slack
  • Basecamp

Plenty of integration options to choose from.

Apps

  • Android and iPhone
  • Chrome and Safari Extension

Use it on the go or in your workflow, great apps/extensions to use.

 

Task Management with Trello

Eric Malcolm
@eric_malcolm
malcolmdigital.com

Trello is an online task management application that uses boards (lists of lists), filled with cards to organize projects of any size as well as life.

Break it Down with Boards

  • Boards, Lists and Cards to break things down
  • Board for a “Project”
  • Board for “In-Progress” for the Week:
    • Days listed and tasks updated daily

Project Board

  • Resources
    • “Project A” – Link to Article
  • Ideas
    • “Project A” – We should do this
  • Features
    • “Project A” – Blogging Ability (categories, tags, etc.)
  • Tasks
    • “Project A” – Setup Theme
    • “Project A” – Install This Plugin
  • In-Progress
    • “Project A” – Setup WordPress
  • Blocked
    • “Project A” – Install This Plugin
      • Client hasn’t decide whether or not to use this plugin
  • Complete

In-Progress Board

  • Sunday
    • Relax
    • Do some Reading
  • Monday
    • “Project A” – Setup WordPress
    • “Project B” – This Task
  • Tuesday
    • “Project B” – That Task
    • “Project A” – Setup Theme
    • “Project A” – Install This Plugin
  • Etc.

Easily keep track of you daily tasks, project tasks, notes and more with Trello boards, lists and cards. Check out some Trello Board Inspiration to see what ways it is used by many, many people and organizations.

 

Pomodoro-ish

Amit Rathi
@amitrathik
ambrdetroit.com

Amit covered the traditional approach of Pomodoro, and how he adapted it into something that works with his day-to-day flow.

Use Time Tracking

  • Useful for billing
  • Useful to see where time is spent
  • Useful to make sure time is spent efficiently.

Always track your time, know what you are doing, how long it is taking you, etc.

Keep yourself accountable.

  • Time Track and “Bill” yourself, make sure you are doing what your time is worth

Bill yourself to keep yourself accountable.

What is pomodoro?

  • Time tracking technique
  • Set tasks that are doable within an allotted amount of time.
  • About single tasks and single focus for a certain amount for time.
  • Usually 25 minutes.
    • 25 minutes
    • 5 minute break
  • 4 times, then a 10 minute break.

Is this something I can get done in 25 minutes?

Website Header – 2 hours

Instead….

Website Logo – 25 minutes
Website Navigation Layout – 25 minute
Website Phone Number and Social Media – 25 Minutes
Website individual navigation – 25 minutes

Pros

  • Smaller, more completable tasks
  • Incorporate breaks
  • Makes it easier to stay focused
  • Works with time

Cons

  • Requires you to stick to a timer, even if you are done with a task
    only useful for individuals.
  • Difficult for team and collaborative tasks.

Getting started

  • Pick a task to do
  • Start the timer
  • Stop. Take a break
  • Repeat

Start by creating a task and a timer for 25 minutes. Tweak the time as needed on a case by case basis. Keep it simple. Make it flexible.

Thus, Pomodoro-ish..

Keep yourself accountable and productive with smaller tasks.

 

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WordCamp Cincinnati 2016 – Call for Speakers, Sponsors and Volunteers

WordCamps, which are held each year across the globe, are informal, community-organized events that are put together by enthusiastic WordPress users to share information regarding website design and best practices within the WordPress ecosystem. WordPress Cincinnati, 2016 is the first WordCamp to ever be held in Cincinnati.

WordCamp attendees will include website developers, bloggers, and business owners that cut across a broad spectrum of interests and experiences. During WordCamp we will discuss how WordPress can be used to build websites, blogs, and apps. Because WordCamp is run by a dedicated group of volunteers and subsidized by generous sponsors, we are able to offer two days of knowledge based sharing for just $40. Comparable events range in price from $400 to upwards of $1900.

We invite the local and regional community to contribute to the success of this first event by participating as outlined below.

Invitation to Speakers:

If you would like to support the WordPress community by sharing your WordPress insights, please submit your proposal at WordCamp Cincinnati Speakers. Application deadline is August 14, 2016. We look forward to hearing from you!

Invitation to Sponsors:

Sponsorship of WordCamp Cincinnati 2016 will provide exposure to a broad assortment of WordPress users – from agencies, businesses, developers, bloggers, and designers. We invite you to support the local WordPress community. Enroll to be a sponsor at WordCamp Cincinnati Sponsors.

Invitation to Volunteers:

If you would like to support the WordPress community by volunteering, please sign up at WordCamp Cincinnati Volunteers.

Invitation to Attendees:

If you’d like to guarantee a spot at this popular event, register to attend at WordCamp Attendees.

We look forward to your participation and support of WordCamp Cincinnati 2016!

What’s New with WordPress 4.1 and the Twenty Fifteen Theme – January 2015 Meetup

Monday, January 12, 2015
6:30 PM to 8:00 PM

For our January meetup, we’re taking a look at the recent WordPress 4.1 release and the new Twenty Fifteen default theme. Join us as our Metro Detroit WordPress leaders give an overview of the features and updates you can expect to find in WordPress 4.1 at the first meetup of 2015. Continue reading “What’s New with WordPress 4.1 and the Twenty Fifteen Theme – January 2015 Meetup”